Here, I will be posting updates on registration deadlines, when you should expect to be notified, how to get here, what to bring, etc.
To be clear: Housing on campus is arranged through me. When I tell you that you have been accepted to OPLSS, I will tell you I have reserved housing in the dorm for you, and ask you to tell me if you do not want it before May 18, 2026. Some people will pay through the credit card website, some people will pay through wire transfers, and some people will obtain a fellowship that pays for housing, so the credit card website is in no way linked to obtaining housing. Going to the credit card website and paying for housing does not guarantee housing is available. You have housing reserved for you when I tell you I have reserved housing for you, and send you an invoice with housing listed. Similarly, not paying for housing does not cancel the housing I have reserved for you. Telling me to cancel your housing will cancel your housing, and if you cancel housing, I will send you an invoice that shows you do not have to pay for housing.
If I tell you I have reserved housing for you, please let me know by May 18, 2026 if you do not want housing. On May 18, I must tell the housing authority how many rooms OPLSS will be occupying, and the housing authority will charge OPLSS for the number of rooms I say, regardless of whether they are occupied. In particular, if you accept a fellowship from one of our sponsors, you must cancel the fellowship by May 18, if you do not want to use it. Sponsors will not pay for empty rooms; although, housing will charge us for empty rooms. Thus paradoxically, you must pay for an empty room not cancelled by May 18, even if the room is free to you if you occupy it.
The housing authority has not yet identified the residence hall we will be occupying, but the room layout for the dorm will be either "double" or "single" here. If you have a double room, there will be two beds, but you will be the only occupant. There is one communal bathroom for women and one for men. The showers have a small, private disrobing area next to the private shower, and the toilets are in individual metal privacy stalls.
If you need to stay an extra day, or arrive a day early, it would behoove you to tell me as soon as possible.
In the past, very few participants have chosen to stay elsewhere during OPLSS. The dorms are not deluxe accommodations, but there is usually lots of discussion that goes on in the dorm, and participants who stay off-campus have felt isolated from this. However, if you want a hotel room near campus, here are a few options that are within a couple of blocks of the lecture hall.
There are, of course, more housing options in Eugene including AirBnB, but the above hotels are within easy walking distance of OPLSS.
It is never too early to work on obtaining travel papers to the US. The US President has proposed an additional $250 refundable bond for visitors, but if you complete the requirements before it is in place, you can avoid the extra expense. The following are the guidelines I have offered successfully in the past.
OPLSS is a Conference, not a Course of Study
You are coming here on business
to attend a scientific conference.
OPLSS does not grant academic credit.
Although OPLSS takes place on a university campus, it is not a course of study.
You need to be clear that you are looking for a
B1 business visa.
Do not under any circumstances say or agree that you need a student visa.
Once you say that you want a student visa or that you want to "study in the
US",
or an official misinterprets your intentions,
including US border guards,
you will be turned away
from the US
until you have been accepted into a degree-granting program.
Neither electronic pre-approval nor a visa guarantee that you are actually allowed in the US. On the day you arrive, a US border guard will decide whether you are allowed in the US. For that interview, the invitation letter I send will be useful.
For non-citizens of the US, you will need the following:-
Travel papers to leave your country
Most governments do not care if you leave their country, but you should check whether your government requires you to file any papers.
-
Travel papers to enter the United States
The US has a Visa Waiver Program with many countries. The Visa Waiver Program does not apply to all citizens of Visa Waiver Program countries.
- Travel to the United States under the Visa Waiver Program
- A Passport from your country of citizenship
To enter the US, your country of citizenship must issue you a passport. Also, you may need your passport as identification while here.
-
Electronic pre-approval
from the US
When you fill out the electronic pre-approval form, and when questioned at the border, be clear that you are coming here for a scientific conference. Even though you will have to say University of Oregon and OPLSS, you want to emphasize that it is a business purpose. Do not write school, study or student. Education purposes require a visa, even from visa waiver countries, and OPLSS cannot supply you with the required paperwork to obtain a student visa.
- A Passport from your country of citizenship
- Travel to the United States without the Visa Waiver Program
- A Passport from your country of citizenship
To enter the US, your country of citizenship must issue you a passport Also, you may need your passport as identification while here.
- A
business visa
from the US State Department.
The decision to grant a visa is left up to the US ambassador to your country and there is no appeal, so be prepared. Talk to others from your country who have attended conferences in the US. Different Ambassadors require different levels of evidence. The University of Oregon has no influence with the US ambassador to your country. If your interview goes badly, and you are asked to do another interview, plan to bring more evidence. If you have no more evidence, then there is no point in another interview.
Be prepared for your visa interview. Do not have anything sent directly to the embassy. Bring all materials with you to the interview. If some piece of evidence is not in English or not in the interviewer's language (the locally spoken language of that embassy), it must be translated by a certified translator. This means, if you are studying in a country which speaks a language other than your native language, documents from your country of citizenship must be translated. Here are the things you may need at your interview at the US embassy:
- DS-160 Visa Application Form (DS-160 FAQ) Complete the form online, but bring the confirmation page showing you completed the form and paid the $185 application fee.
- A valid passport issued by your country of citizenship
- A photo (a copy of the photo you uploaded as part of the DS-160 application
- Be prepared to submit all details of social media that you use.
- Bank statements or other evidence that you will be able to pay all the costs of the trip.
-
Letters or printed social media showing you will not overstay your visa.
This is very important.
The interviewer must be assured
that you are not a "risk to emigrate to the US".
Evidence of this type can be communications with
local relatives and friends showing they are dependent
on your return and\or communications from your employer
or academic advisor showing it would be more advantageous
for you to remain in your country/program than relocate
to the US.
All things being equal, the interviewer will believe
that it is advantageous for you to remain
in the US,
So, you must bring evidence to the contrary.
It is not useful to bring evidence of relatives or friends currently living in the US, as this indicates you may be a risk to emigrate to the US.
- I will issue a letter of invitation which you may also take to your visa interview, but it is not requried. The letter of invitation is used when arrive in the US.
- I will issue an invoice which may be useful to you in showing what your expenses will be along with evidence of how you will cover your expenses, including letters from your institution or other source of funds you will use. Since I encourage you to begin travel preparations early, your visa interview may occur before you receive an invoice from me; in that case, you should bring a copy of the rates page.
- A Passport from your country of citizenship
- Travel to the United States under the Visa Waiver Program
-
Travel papers to return to your country
Before you leave your country, make sure you have any papers necessary to return to your country, probably, a passport.
Address for Visa Documents
When you get here, the building you will be staying in is:
1410 Agate Street
Eugene OR 97403
The contact information for visa applications is
Zena Ariola
University of Oregon
Department of Computer Science
1477 E. 13th Avenue
Eugene OR 97403
541-346-4448
ariola@cs.uoregon.edu
If you apply (with a recommendation, if required) before March 16, you should hear back from us by April 6. If not, please send email to summerschool@cs.uoregon.edu asking what happened to your application.
What to expect when you apply
When you fill out the registration form and hit apply,
-
Your browser will look over the form
and make sure you haven't left anything blank
or included a Letter of Motivation that is longer than 1MB.
It will prompt you to fix that, if necessary.
If there are no blanks, clicking submit should result
in your browser showing a webpage from our server.
- If our server is running normally, your browser will say you have successfully submitted your application.
- If there is a problem with our server, your browser will say there is a problem with our server and you should email the information to us.
-
You should immediately receive an automated email
from apache@cs.uoregon.edu to the account you gave us.
- If you do not receive such an email, check your spam folder for a message from apache@cs.uoregon.edu. If you can't find a message, it probably means you mistyped your email address; so, you should immediately send an email to summerschool@cs.uoregon.edu telling us you submitted an application but did not receive a reply.
- An error encountered on our server will result in you receiving an email indicating an error occured. You should email summerschool@cs.uoregon.edu with the information about the error, so we can fix it.
You should not hear further from us until about two weeks after the application deadline. However, you can send email to me to inquire about your status or modify your application.